QUALIFICATIONS
- High school diploma and two years of business college preferred
- Proficiency in oral and written communication
- Proficiency in computer skills (word processing, spreadsheet, and SAM)
- Loyalty and discretion
REPORTS TO
Principal and/or Office Manager
SUPERVISES
N/A
JOB GOAL
To contribute to the efficiency for maintaining and documenting student attendance and data entry as relevant to the essential functions and duties of said position
ESSENTIAL FUNCTIONS
- Ensures the accuracy of daily attendance by guaranteeing that attendance is properly recorded and coded in the Student Information System.
- Inputs and maintains required attendance data in student administration management system.
- Carefully monitors the enrollment of all students to ensure that the proper Entry Code (E-Code) is applied.
- Executes proper withdrawal procedures using well-defined district processes and ensures that the proper Exit Code (T-Code) is applied.
- Assists with verifying the legitimacy of “No Shows,” whose physical presence could not be documented.
- Executes and implements the procedural phases for monitoring district attendance to safeguard against truancy.
- Ensures that all 5, 10, & 12 day submissions to the Mississippi Department of Education (MDE) are current & consistent with tangible evidence.
- Ensures that appropriate paperwork has been accurately completed for ALL unexcused absences to the state.
- Assists in the maintenance of student discipline records and ensures that discipline has been properly entered and coded in Student Information System by end of work day.
- Assists with ensuring that the coding of discipline in district’s Student Information System matches the discipline data that are uploaded in the Mississippi Student Information System (MSIS).
- Ensures that the submissions of Out of School Suspensions (OSSs) to the Mississippi Department of Education (MDE) are current, accurate, & consistent with tangible evidence and are submitted on the day of occurrence.
- Ensures that parents are notified for all Out of School Suspensions.
- Ensures that appropriate paperwork has been accurately completed for ALL Out of School Suspensions (OSS) to the state.
- Completes daily and monthly attendance reports and prints absentee report; runs and verifies ADA report.
- Processes dismissals, releases students after sign out, and readmits students after absences; enters excused absences when students return.
- Produces excessive absence reports and notification letters; notifies attendance officers of excessive absences.
- Completes and maintains accurate records and reports; compiles and updates a variety of periodic reports and information as deemed pertinent to essential functions
- Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.
- Performs other related duties as requested or assigned.
EVALUATION
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.
Salary Information
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Classification:
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Attendance Clerk
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Scale:
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Classified
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Grade:
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A
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Days Employed:
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219 per school year
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Per hour rate:
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$10.50 per hour
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Overtime:
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Non-exempt
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Codes
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MS Personnel/Accreditation Data:
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751016 (Secretary/Clerical)
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JPSD Job Position Title:
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0011
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