Office Assistant

QUALIFICATIONS

• High school diploma and two years of business college preferred
• Proficiency in oral and written communication
• Possess strong organizational skills
• Possess excellent people skills
• Possess the ability to facilitate multiple tasks simultaneously
• Proficiency in computer skills (Microsoft and Excel)
• Must be able to maintain confidentiality in all matters
• Loyalty and professionalism

REPORTS TO

Principal and/or Office Manager

JOB GOAL

To contribute to the efficient operation of the school office by providing support in the areas of attendance, cumulative records, data entry, and other assigned tasks.

ESSENTIAL FUNCTIONS

• Answers the telephone; relays information to appropriate personnel; greets visitors; and responds to requests for information as directed.
• Types correspondence including memoranda, letters, and reports; copies educational materials for teachers.
• Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.
• Assists the office manager in a variety of duties including, but not limited to the following: registering students for the upcoming school year; compiling birth certificate and immunization forms; verifying and organizing incoming supplies and equipment; ensuring grades are in the SIS; printing progress reports, report cards, and cumulative folder labels; maintaining student discipline records; and attending professional development sessions.
• Inputs and maintains required student data through the SIS (student information system) including, but not limited to, enrolling and withdrawing students and recording demographic data.
• Inputs and maintains required attendance data through the SIS (student information system); completes daily and monthly attendance reports; prints absentee reports; runs and verifies ADA report; enters excused absences when students return.
• Requests, maintains, and sends cumulative records when appropriate; records pertinent data on cumulative records.
• Demonstrates proficiency in the district and state student information system.
• Performs other related duties as requested or assigned.

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Salary Information

Codes